ROLLING THUNDER®, INC.
VIRGINIA CHAPTER 3
BY-LAWS
ARTICLE I
Name
Section 1: The headquarters of this Chapter is located in Dumfries, Virginia. The mailing address is:
Rolling Thunder®, Inc.
Virginia Chapter 3
P.O. Box 265
Dumfries, Virginia 22026
ARTICLE II
By-Laws
Section 1: Copies of the Chapter’s By-Laws shall be available upon request, to the Secretary and to all members in good standing of the Chapter.
ARTICLE III
Meetings
Section 1: Regular business meetings of this Chapter shall be held on the third (3rd) Wednesday of every month (unless if a holiday occurs) or changed by the membership. Meetings are open to the public per the Internal Revenue Service. General Membership Meetings Only. Board Meetings are closed.
Section 2: Meetings shall be held at the DISTRICT COMMUNITY & CULTURAL ARTS CENTER, located at 103 Main Street in Dumfries, Virginia 22026. Meetings will commence promptly at 7:00 p.m. or 1900 military time. Location and time can be changed by the membership.
Section 3: Special meetings may be called by the President, two-thirds vote of the Board of Directors or upon written petition of at least 20% of the membership. Ten (10) days written notice of the specific purpose of the meeting must be given to the membership. No business other than that specified in the notice will be discussed.
Section 4: Regular order of business for meetings will be the following:
a. Pledge of Allegiance/ Moment of silence/remeberance of Pow/Mia’s and those who have passed
b. Roll Call of Officers
c. Record Number of Voting Members Present
d. Reading of the Minutes of Previous Meeting
e. Report of Financial Condition by Chapter treasurer
f. Old Business
g. New Business
h. Sickness & Distressed
i. Comments for the Good of the Chapter
j. Adjournment
Section 5: A quorum of any committee shall consist of a majority of the members(s) thereof.
Section 6: Unless otherwise specified by law e.g., secret ballot at election or dues or by constitution all questions before the Chapter will be decided by vote of the members by a showing of hands.
Section 7: Reasonable time will be allowed for all members to speak on an issue.
ARTICLE IV
Elections
Section 1: In order to be eligible to run for a Chapter Office position, the member must have attended a minimum of six (6) regularly scheduled monthly Chapter meetings, after becoming a voting member, within the previous calendar year.
Section 2: For officers other than the President, Vice-President, Secretary, Treasurer, Chairman of the Board and Board Members (whose duties are prescribed by the National Constitution), if the Chapter elects to establish other offices, its by-laws should reflect the duties be performed by each.
Section 3: A Sergeant-At-Arms will be appointed by the President of the Chapter. The Sergeant-At-Arms assists the presiding officer in the maintenance of order, welcomes and introduces guests, see that each member’s presence is recorded in the Meeting Sign-In- Book and perform other duties as may be required or assigned by the Presiding Officer.
ARTICLE V
Committees
Section 1: Unless otherwise expressly authorized by the Board of Directors, the authority of any committee shall not extend beyond that of fact finding for the purpose of which it was created. The committee will not create policy or implement existing policies of the Chapter. The committee will be responsible for reporting their findings and recommendations to the Board of Directors, the Executive Board and the membership of this Chapter.
Section 2: Each committee shall render a report of their progress and of their finding(s) in writing or other such reports as deemed necessary to the membership at the next regular business meeting.
ARTICLE VI
Patches
Section 1: The Rolling Thunder®, Inc. organizational Boot Patch will be displayed on the front of the jacket/vest on the lower left side of the garment.
Section 2: There will be no obscene patches worn on the jacket/vest.
Section 3: Members have 30 days after being issued Chapter Patches to display membership patches on their jacket/vest. After the 30 day period, it is mandatory that they be worn at all Chapter Events. A shirt/sweatshirt having the official Chapter Logo may be worn at all Chapter events in lieu of patches without a valid reason.
Section 4: Wearing of your Chapter Patches at all meetings is the member’s option. However, no member is allowed to wear any other colors in Rolling Thunder® Inc. Chapter meetings.
Section 5: Separating of our Chapter Patches is strictly prohibited. Members are not allowed to wear any part of the Chapter Patches in conjunction with any other colors.
Section 6: No member can sell, trade or transfer their organizational patches to anyone.
Section 7: There will be no patches placed or worn above the “ROLLING THUNDER®, INC. ROCKER.”
ARTICLE VII
Dues
Section 1: Membership dues of $40.00 shall be paid in full to the Treasurer not later than the 15th of February every year. If dues are not paid by the 15th of February, membership in the Chapter could be revoked and notification will be sent to the individual.
ARTICLE VIII
Chapter Logo
Section 1: Our Chapter Log is Copyrighted. To use the Chapter Logo, an individual must submit a written request to the Board of Directors describing the desired use of the Chapter Logo to obtain approval.
ARTICLE IX
Chapter Products
Section 1: Individuals who desire to sell any item must first go through the Quartermaster/ Chairman of the Board and the chapter for final approval.
ARTICLE X
Membership Data
Section 1: All members will keep the chapter informed at all times with their current mailing address and phone number within 30 days of said change.
ARTICLE XI
Chapter Expenditures
Section 1: The President, Vice president and Chairman of the Board are authorized to spend up to $500.00 without prior approval from the membership and must submit receipts for all expenses. Combining of individual authorizations is not allowed.
ARTICLE XII
Complaint(s)
Section 1: Any complaint(s) against any member must be filed in writing within 30 days of the action giving rise to the complaint or the individual complainant gaining knowledge of the action giving rise to the complaint, whichever is later. Complaints received outside of this time frame will not be addressed or considered for action. The issue will be addressed at the next Board meeting.
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ARTICLE XIII
Action Taken Without A Meeting
Section 1: The Board of Directors shall have the right to take any action in the absence of a meeting which they could take at a meeting by obtaining the written approval of the majority of the Board of Directors and such approval is filed with the minutes of the proceedings of the Board of the Directors. Any action so approved shall have the same effect as though taken at a meeting of the Board of Directors.
ARTICLE XIV
Deposit Required For Organizational Patches
Section 1: Individuals are required to put down a security deposit for the Rolling Thunder®, Inc. BOOT PATCH which will be $50.00. Security deposit can be paid anytime prior to, but no later than the date that it is presented to the individual.
Section 2: Individuals are required to put down a security deposit for the Rolling Thunder®, Inc. back patch set(which consists of the ROLLING THUNDER® ROCKER AND THE EAGLE W/ SOUTHEAST ASIA MAP) which will be $100.00. Security deposit can be paid anytime prior to, but no later than the date that it is presented to the individual.
Section 3: Security deposits on any and all patches will be deposited in to a non-interest bearing account. Interest will not be paid on these security deposits.
Section 4: When and if the individual is terminated or resigns from the organization and he/she returns the patch(s), the security deposit for said patch(s) will be refunded within 7 calendar days upon receipt of patch(s).
Section 5: In the event that the member dies, the security deposit will be refunded to the person’s estate within 7 calendar days upon the return of patches or burial with them.
ARTICLE XV
Member-in-Good-Standing Criteria (Annual Requirements)
Section 1: To be a member in good standing one must make no less than 4 meetings and 4 events per year.
ORIGINAL SIGNED
Arthur T. Foss
President
ORIGINAL SIGNED
Don Armstrong
Vice-President
ORIGINAL SIGNED
William De Blander
Chairman of the Board
These By-Laws were revised, updated and voted on by the membership of this chapter on March 18, 2009.
ROLLING THUNDER®, INC. NATIONAL
APPROVED:_X_ DISAPPROVED:___ DATE: March 28, 2009
ORIGINAL SIGNED
Gary Sheffmeyer
National President
Rolling Thunder®, National
